Invoice Ninja
Invoicing, payments, expenses, and time tracking for small businesses
Overview
Invoice Ninja is invoicing and business management software for small businesses, freelancers, and contractors. It supports online payments, quotes-to-invoice, time tracking, vendor and expense management, and a client portal.
Strengths and limitations
Strengths
- Accepts online payments via global gateways including Stripe and PayPal
- Recurring invoicing and auto-billing
- Approve and convert quotes directly into invoices
- Time tracking with one-click invoicing for completed tasks
- Vendor and expense management with purchase orders and multi-currency reporting
Limitations
- Free plan limited to five clients
- Zapier and Make integrations require Pro or Enterprise
- API access available only on Pro and Enterprise plans
- Invoice Ninja branding removed only on paid plans
Pricing
| Plan | Price | Includes |
|---|---|---|
| Free | Free | Up to five clients, Unlimited invoicing, Four invoice templates and branded invoices, Online payment acceptance, Auto-billing and recurring invoices, Product item library and inventory management, Project tracking and Kanban boards, Vendor setup and expense tracking, Custom taxation and alerts, Client portal, Deposits and partial payments, Real-time PDF creation, Credit card gateway fee setup, Email delivery statistics, Automatic currency conversions |
| Ninja Pro | Unlimited clients and invoices, Removes Invoice Ninja branding, Email via Gmail, MSN, or custom SMTP, Branded URLs and 11 templates, Invoice design customization, API integrations, Client portal password protection, Auto-reminders and auto-attached PDFs, Client e-signatures and terms approval, Advanced reporting and bulk emailing, Manage up to 10 companies, Client group settings, U.S. auto sales tax calculations | |
| Enterprise | Multiple users up to 100, Advanced permissions, File attachments in emails and portal, Branded client portals with custom subdomains, Bank sync via Yodlee or GoCardless, E-invoicing in UBL format, PEPPOL network access with credits | |
| Premium Business+ | starting from $280 annually | All Pro and Enterprise features, Developer assistance and direct priority support, Invoice design services, Prioritized feature requests, Data migration assistance, Custom report building |
Features
Online payments
Supports one-click payments through gateways such as Stripe, PayPal, Venmo, Authorize.net, Checkout.com, GoCardless, Square, Mollie, PayFast, PayTrace, RazorPay, Eway Rapid, and Forte.
Recurring invoicing and auto-billing
Automates repeat billing and supports deposits and partial payments.
Quotes to invoices
Allows clients to approve quotes and automatically convert them to invoices with bulk emailing and expirations.
Email delivery options
Sends invoices via Gmail, Microsoft, or SMTP with automated reminders and optional PDF attachments.
Time and project tracking
Tracks time by minute or hour with Kanban boards, budgets, and one-click invoicing for completed tasks.
Vendor and expense management
Creates vendors, tracks and converts expenses to invoices, generates purchase orders, and supports multiple currencies.
Templates and branding
Provides professional invoice templates, branded URLs, and customizable invoice designs.
Reporting and dashboard
Offers a dynamic dashboard and reports including profit and loss and advanced reporting on higher tiers.
Invoice Ninja is a free invoicing solution built for small businesses, offering tools for invoices, quotes, payments, projects, tasks, vendors, and expenses. A dynamic dashboard tracks invoices, quotes, revenue, and client activity with configurable date ranges and a system log.
Clients can pay online in one click through global payment gateways, while businesses can send invoices from branded URLs, use professional templates, accept deposits and partial payments, and automate recurring billing. Quotes can be approved and converted to invoices, with features for bulk emailing, expirations, and auto-archiving.
Project and task management includes time tracking, budget controls, Kanban boards, and one-click invoicing for completed work. Vendor and expense tools support categorization, purchase orders, conversion of expenses to invoices, recurring and billable expenses, and multi-currency reporting, all within a single account.