Invoice Ninja
Invoicing, payments, quotes, time tracking, and expense tools for small businesses
Overview
Invoice Ninja is invoicing software for small businesses, freelancers, and contractors. It covers invoices, quotes, online payments, time tracking, projects, vendors, and expenses.
Strengths and limitations
Strengths
- Accepts online payments through major global gateways
- Recurring invoicing and auto-billing
- Quote approvals that convert directly into invoices
- Time tracking with one-click invoicing for completed tasks
- Multi-currency expense and vendor management
Limitations
- Free plan limited to five clients
- Zapier and Make integrations require Pro or Enterprise
- Invoice Ninja branding appears on free plan
- Bank syncing and PEPPOL access are Enterprise features
Pricing
| Plan | Price | Includes |
|---|---|---|
| Free | Free | Up to 5 clients, Unlimited invoicing, 4 professional invoice templates, Branded invoices with logo, Online payment acceptance, Auto-billing and recurring invoices, Product item library and inventory management, Project tracking and Kanban boards, Vendor setup and expense tracking, Custom taxation, Invoice and payment alerts, Client portal, Deposit and partial payment acceptance, Real-time PDF invoice creation, Credit card gateway fee setup, Email delivery statistics, Automatic currency conversions |
| Ninja Pro | Unlimited clients and invoices, Remove Invoice Ninja branding, Email via Gmail and MSN or custom SMTP, Branded URLs, 11 professional templates and invoice design customization, API integrations, Client portal password protection, Auto-reminders and auto-attached PDFs, Client e-signatures and terms approval checkboxes, Advanced reporting and bulk emailing, Manage up to 10 companies with one login, Unique client group settings, U.S. auto sales tax calculations | |
| Enterprise | Multiple users with advanced permissions, File attachments in emails and portal, Branded client portals using custom subdomains, Bank account syncing via Yodlee or GoCardless, E-invoicing in UBL format, Access to the PEPPOL network with included credits | |
| Premium Business+ | starting from $280 annually | All Pro and Enterprise features, Developer assistance, Direct priority support, Invoice design services, Prioritized feature requests, Data migration assistance, Custom report building |
Features
Online payments
Supports global gateways like Stripe, PayPal, Venmo, GoCardless, Square and more for one-click invoice payments.
Recurring invoices and auto-billing
Automates repeat billing schedules and charges clients automatically.
Quotes to invoices
Clients can approve quotes that convert directly into invoices with bulk emailing and expiration dates.
Time tracking and projects
Tracks time by minute or hour, manages budgets with Kanban boards, and invoices completed tasks in one click.
Vendor and expense management
Creates vendors, categorizes expenses, generates purchase orders, and reports expenses in multiple currencies.
Profit and loss reporting
Provides profit and loss reports and advanced reporting options.
Client portal
Offers an online portal for viewing invoices, making payments, downloading statements, and managing subscriptions.
Email and reminders
Sends invoices via Gmail, Microsoft or SMTP and customizes automated payment reminder emails.
Invoice Ninja is a free invoicing solution built for small businesses. It provides tools for invoicing, quotations, online payments, project and task management, vendor management, and expense tracking.
The web app includes a dynamic dashboard for tracking invoices, quotes, revenue, and client activity. Features include one-click online payments, recurring invoicing, branded URLs, inventory and product item management, profit and loss reports, and automated payment reminders. Quotes can be approved and converted to invoices, and payments are supported through global gateways.
Project and task management offers time tracking by minute or hour, budget controls, Kanban boards, and one-click invoicing for completed tasks. Vendor and expense tools enable creating vendors, converting expenses to invoices, generating purchase orders, multi-currency expense reporting, and recurring or billable expenses.
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